View Financial Procedures - Using Counting House
Financial Procedures - Using Counting House
Offerings
• Have two unrelated people count the offering as soon after receipt as possible
• Endorse checks immediately “for deposit only” with church account number
• Deposit cash as soon as possible. Report date of deposit and amount to Counting House either as a note with checks or email bookkeepersandy@msn.com
• Mail checks to Counting House (1048 Cobb Road, Shoreview, MN 55126) for recording and deposit
Pre-approval of significant expenses
• Before committing to expenses rated to a project (mass mail, equipment, other large items) have Mike Brown approve $X for the entire project. (This can be done by email.)
• As invoices come in, they do not need to be individually approved if marked for that project.
Invoices other then a pre-approved project
• Pastor or Mike Brown to note approval on invoice (Mike can email)
• Mail to Counting House (1048 Cobb Road, Shoreview, MN 55126) for processing
To request mileage and/or expense reimbursement
• Complete “Mileage log and expense reimbursement form”.
• Mike Brown sign approval for pastor’s expense; Pastor or Mike Brown approve other expenses (Mike can email approval)
To request a check without an invoice
• Complete “Check Request” form
• Same approval requirements as invoices
• Mail to Counting House (1048 Cobb Road, Shoreview, MN 55126) for processing
Credit card charges
• Note required information for entertainment and travel expenses
• Mail to Counting House (1048 Cobb Road, Shoreview, MN 55126)
• Counting House will seek approval from Mike Brown for all charges when statement arrives
Bank statement Reconciliation
• Bank statement reconciliation will be reviewed by Mike Brown before filing
Category:Development - Tools for Growth & Administrative Systems
Category:Administration