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View Financial Procedures - Using Counting House

Financial Procedures - Using Counting House

Offerings
•  Have two unrelated people count the offering as soon after receipt as possible
•  Endorse checks immediately “for deposit only” with church account number
•  Deposit cash as soon as possible.  Report date of deposit and amount to Counting House either as a note with checks or email bookkeepersandy@msn.com
•  Mail checks to Counting House (1048 Cobb Road, Shoreview, MN 55126) for recording and deposit

Pre-approval of significant expenses
•  Before committing to expenses rated to a project (mass mail, equipment, other large items) have Mike Brown approve $X for the entire project.  (This can be done by email.)
•  As invoices come in, they do not need to be individually approved if marked for that project.

Invoices other then a pre-approved project
•  Pastor or Mike Brown to note approval on invoice (Mike can email)
•  Mail to Counting House (1048 Cobb Road, Shoreview, MN 55126) for processing

To request mileage and/or expense reimbursement
•  Complete “Mileage log and expense reimbursement form”. 
•  Mike Brown sign approval for pastor’s expense; Pastor or Mike Brown approve other expenses (Mike can email approval)

To request a check without an invoice
•  Complete “Check Request” form
•  Same approval requirements as invoices
•  Mail to Counting House (1048 Cobb Road, Shoreview, MN 55126) for processing

Credit card charges
•  Note required information for entertainment and travel expenses
•  Mail to Counting House (1048 Cobb Road, Shoreview, MN 55126)
•  Counting House will seek approval from Mike Brown for all charges when statement arrives

Bank statement Reconciliation
•  Bank statement reconciliation will be reviewed by Mike Brown before filing

 

Category:Development - Tools for Growth & Administrative Systems
Category:Administration

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